The Planning Calendar is a tool that enables event planners to coordinate across campus. It allows you to see what other departments are planning for future dates and share information about your own event plans.
To view the Planning Calendar, log in to the calendar system and click on the "Planning Calendar" tab. The Planning Calendar is visible only to other event planners on campus—those who have been granted access to publish to the Events Calendar through an event sponsor group. It is not visible to the public. Here, you can filter events by date and event status.
A planning event is information that is not necessarily complete or suitable for publication to the public calendar, but is of use to other event planners.
For example, if you are planning a large conference that will happen next year, you probably don't yet have all the details confirmed to publish it publicly. However, you can put the event on the Planning Calendar. This will indicate to other event planners that you're planning a major event that will fill up the majority of hotel rooms in town. Anyone else planning an event that will draw out-of-town guests may then choose a more suitable date.
To put an event on the planning calendar, enter it as you would any other event and check the "Planning Calendar?" checkbox at the top of the event form. Planning Calendar events can be edited, deleted, or published to the public calendar at any time.