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Program Coordinators

This page contains information for Program Coordinators and Directors on running a camp at Dartmouth College.  

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Residential Housing Info

Housing Options - housing for summer programs is offered in undergraduate dormitories accross campus. Most of the dorms on campus do not have air conditioning. For these dorms we offer them with no linen service (bed comes bare and participants are required to bring any necessary bedding) OR linen service.

Floor plans for dorms within Allen House: Gile, Streeter, Lord, Bissell, Cohen 

Floor plans for dorms within East Wheelock House: Ripley, Woodward, Smith

Floor plans for dorms within School House: North Massachusetts, Mid Massachusetts, South Massachusetts, Brown, Little, Wheeler

Floor plans for dorms within South House: New Hampshire, The Lodge, Richardson, North Fayerweather, Mid Fayerweather, South Fayerweather

Floor plans for dorms within West House: Russell Sage, French, Judge, Butterfield

Keys - will be issued prior to the beginning of your program.  A required Key Pick-up Form transfers the responsibility for all keys to you.

Return keys immediately following your check-out to allow time to prepare for incoming groups. There is a lost key fee of $60.00 for each key missing when the keyboard is returned.

Special arrangements can be made with the C&E office to facilitate key return during the hours our office is closed. For a fee C&E will provide a hall clerk to manage your registration and check-out.

Phones - One hallway phone, providing domestic local and long distance service, is available in each building.

Meal Plan Information

Dining Plans - A dining plan is a group of discounted meals at the Class of 1953 Commons, Dartmouth's all-you-care-to-eat dining facility. The "meals" portion of your dining at Dartmouth can only be used at '53 Commons. Your program can have up to four different configurations of dining plans. Each plan beyond four will require an additional processing fee.

Declining Balance Cards - A cash amount is put onto each participant's card. C&E will help you with estimates. Once the card is activated, the dollar amount of that card will be included in the calculation of your conference bill. Your final bill will be 80% of the net total of amounts placed on the cards or the amount actually used, whichever is greater. Although declining balance cards are designed for use at Novack and Collis Cafes, meals can be purchased at '53 Commons with declining balance cards at the full door price.

Special Meal Requests - Information on special dietary needs or restrictions for any participants should be communicated to DDS three (3) weeks prior to the start of your program. Please contact Beth Rosenberger at 603-646-1740 with this information.

Accessibility

Some area's within residential halls are not accessible. If you have any questions regarding accessible accommodations, contact the C&E office. Dartmouth works to ensure that programs, services, and activities are accessible to all. For more detailed information about the responsibilities of program organizers regarding persons with disabilities click here.

Parking

Please note parking at the Dartmouth Campus is very limited.  Personal cars or rental cars are not necessary for on-campus transportation. Activities, downtown Hanover, and housing are within walking distance.

If you bring a vehicle, outdoor parking passes are available.  The lots are located within a 10 minute walk of most locations. 

Passes are not available for non program participants.  There are metered spaces in town and a parking garage on Lebanon St.  

Background Checks

New Hampshire law requires Youth Skill Camps to perform background checks for camp owners, employees and volunteers who may be left alone with any child or children.

The statutes pertaining to youth skill Conferences are RSA 170-E:56 and can be found online at:  https://www.gencourt.state.nh.us/rsa/html/XII/170-E/170-E-56.htm

The rules pertaining to youth skill Conferences are He-C 4004.05. These rules can be found on the DHHS website at: https://www.dhhs.nh.gov/oos/cclu/ycp/documents/camprules.pdf

Frequently Asked Questions

Other On Campus Needs

Gym Passes - To purchase day passes to Alumni Gym please contact your summer program intern.

Mail/UPS - is the responsibility of the program coordinator. No deliveries are accepted in the Conferences and Events offices. There is a UPS store in the True Value Hardware on South Street and the Post Office is located on the corner of Lebanon and Main Streets.

Cell Phones - Hanover is located on the New Hampshire side of the Connecticut River Valley between the Green Mountains of Vermont and the White Mountains of New Hampshire. Because of this, cell phone reception can be limited in Hanover. Please remember to bring your cell phone charger and adapters (international travelers should bring US compatible plugs).

Computing Facilities and Internet Access - Dartmouth College provides each room with free high-speed Internet service; you need your own laptop computer with wireless access capabilities to access the service. Guests should connect to the Dartmouth Public Wireless Network (SSID). No authentication will be required; you will be routed to a public ISP for access to the Internet.
Campus libraries and other campus facilities are equipped with computers and Internet connections. However, because printers, fax machines and copiers are few and far between on campus and in town, we recommend that you do not try to maintain your office routine while attending a program.

Weather in Hanover - Daytime and overnight temperatures in Hanover can vary drastically. A local forecast, provided by the Fairbanks Museum in St. Johnsbury, VT, can be found here.  Be certain to bring a coat and comfortable, waterproof walking shoes or sneakers. A sweater or wrap is also recommended.

Health Emergencies
The Dartmouth-Hitchcock Medical Center is located five miles from campus.
Dartmouth-Hitchcock Medical Center
One Medical Center Drive
Lebanon, NH 03756 USA
General Information: +1-603-650-5000
Emergency Department: +1-603-650-7000

ClearChoiceMD Urgent Care open 8am - 8pm
410 Miracle Mile
Lebanon, New Hampshire 03756
Walk ins welcome

Smoking Policy - Smoking is not permitted in or around Dartmouth facilities

Safety and Security

For an emergency please call 911.

Blue light emergency call stations are located throughout the campus. Programs should become familiar with their locations. These phones will dial directly to campus safety and security. Campus safety and security can be reached at 603-646-4000.