Planning Timeline
This timeline provides suggestions on planning deadlines for booking a summer program at Dartmouth.
Fall
- If you would like to request dates for holding a program at Dartmouth please fill out this inquiry form.
- Requests are reviewed and approved based on availability.
Winter
- Conferences and Events will finalize dates and send out contracts.
- With return of your signed contract please provide promotional materials to the College for review.
- 25% nonrefundable deposit of estimated cost due.
Spring/Summer
One Month Before Program Begins
- DCAD Facilities inspection meeting for athletic camps.
- Reservation deadline for facilities and equipment through C&E, including tables, chairs, A/V.
Three Weeks before program begins
- Certificate of insurance due.
- Special dietary requests due.
Two Weeks before program begins
- Housing Assignments due.
- Meal Plans due.
- Parking pass requests due.
One week before program begins
- Program emergency contact information due.
- Inspect facilities with College representative.
- For programs involving minors, certification of background checks form submitted to C&E office. This is in addition to submitting the form to the state of NH.
Program Week
- 50% of estimated cost due on move in.
- Return unused Parking Passes (within 24 hours of start of program)
Wrap Up
- Final bills will be sent out in October.
- Final payment due within 30 days of receiving summer program bill.