How to Update Legal Name or Legal Sex

Legal name updates for undergraduate students:

Submit all three (3) of the following to the Registrar’s Office either in person or by email to Registrar@Dartmouth.edu:

1. a notarized Affidavit for Legal Name Change (for email PDF format preferred)
2. a legal document such as a court order (for in person copies are acceptable; for email PDF format preferred)
3. a picture ID such as a driver's license (for in person copies are acceptable; for email PDF format preferred)

For in person visits, the Registrar's Office will make copies of your documentation for your Dartmouth file, if needed.

After receipt of the required documentation, the Registrar’s Office will update the legal name in Banner, inform all relevant undergraduate administrative offices and the student.

Update of legal sex for undergraduate students:

Submit one (1) of the following to the Registrar’s Office either in person or by email to Registrar@Dartmouth.edu:

• Passport
• Birth certificate
• Drivers license
• State IDs
• Other identification issued by a state with sex identified on it

After receipt of the required documentation, the Registrar’s Office will update the legal sex in Banner, inform all relevant undergraduate administrative offices, and the student.

Updates of legal name and/or legal sex are made in the Banner system for current, active undergraduate students and undergraduate trans alumni only. Graduated and inactive students may contact the Office of Alumni Affairs about name updates in the Alumni system.

Graduate and Professional School students should contact their Registrar’s Office.

Chosen name and identity for all Dartmouth students:

Dartmouth recognizes that some students wish to identify themselves by a Name other than their Legal Name. For this reason, Dartmouth enables students to use a “Chosen name” where possible in the course of their Dartmouth education.

See the Dartmouth Chosen Name and Identity site for more information on Chosen name.  Active, enrolled students with access to DartHub may elect a Chosen name. Entering trans students may contact the Registrar's Office during pre-arrival. Graduated and inactive students may contact the Office of Alumni Affairs about name changes in the Alumni system.

Employees:

Dartmouth staff and faculty may elect a preferred professional name by accessing Employee Self Service and updating the preferred first, middle or last names on the Personal Information form.

For more information, contact Human Resources.