Policies >

DBIC Scheduling

General info

Courtney Rogers (Courtney.Rogers@Dartmouth.EDU) facilitates the scheduling of time in the fMRI scanner. Researchers should request access to the DBIC scanner calendar from Courtney Rogers. An Outlook calendar will be shared with researchers so that they can view scanner availability. Requests for scan time should be made by email to Courtney.

  • Peak scan time is Monday-Friday, 8:00am-4:00pm. Our MRI Technologist, Terry Sackett is available during peak hours only.
  • Off-peak scan time is Monday-Friday, after 4:00pm, and all day Saturday/Sunday. Scan runs during off-peak hours will require a certified scan operator and certified scan buddy.
  • DBIC's scanning rates can be found  here

Scheduling tiers

DBIC uses a three-tiered scheduling process, outlined below. Requests for each tier are compiled and allocated by Courtney Rogers, The DBIC scheduling practice does not accommodate time allocation on a first come, first serve model within tier 1 or tier 2.

Tier 1 – Grant-funded (any external)

  • Booking window opens the first business day of the preceding month. Requests may be submitted for the first 4 business days of the month.
  • Labs may request peak and off-peak time for the entire month
  • Tier 1 requests will be restricted to a maximum (across all tier 1 labs) of 60% of the available time each week for each of peak (~24 hrs), off-peak (~44 hrs) each week, leaving 40% of peak / off-peak time per week free for tier 2
  • Tier 1 priority will be given by project up to 2 independent grant-funded projects per lab

Tier 2 – DOF-funded (startup, dissertation, honors thesis, 3rd+ funded projects from a lab)

  • Booking window opens on/around the 8th of preceding month. Requests may be submitted for the next 4 business days of the month
  • Priority by project up to 2 independent DOF-funded projects per lab 

Tier 3 – all projects

  • Booking window opens on/around the 16th of preceding month  and will be reviewed on a rolling basis until the end of the month.
  • First-come, first served (requests will be reviewed/approved immediately)

2025 request deadlines

  Tier 1 open Tier 1 close Tier 2 open Tier 2 close Tier 3 open
February no closed to requests Thurs, 1/9 @ 4pm Monday, January 13 Thursday, January 16 @ 4pm Monday, January 20
March Monday, February 3 Thursday, February 6 @ 4pm Monday, February 10 Monday, February 13 @ 4pm Monday, February 17
April Monday, March 3 Thursday, March 6 @ 4pm Monday, March 10 Thursday, March 13 @ 4pm Monday, March 17
May Tuesday, April 1 Friday, April 4 @ 4pm Tuesday, April 8 Friday, April 11 @ 4pm Wednesday, April 16
June Thursday, May 1 Tuesday, May 6 @ 4pm Thursday, May 8 Tuesday, May 13 @ 4pm Friday, May 16
July Monday, June 2 Thursday, June 5 @ 4pm Monday, June 9 Thursday, June 12 @ 4pm Monday, June 16
August Tuesday, July 1 Monday, July 7 @ 12pm Wednesday, July 9 Monday, July 14 @ 12pm Wednesday, July 16
September Friday, August 1 Wednesday, August 6 @ 4pm Friday, August 8 Wednesday, August 13 @ 4pm Friday, August 15
October Tuesday, September 2 Friday, September 5 @ 4pm Tuesday, September 9 Friday, September 12 @ 4pm Tuesday, September 16
November Wednesday, October 1 Monday, October 6 @ 4pm Wednesday, October 8 Monday, October 13 @ 4pm Thursday, October 16
December Monday,  November 3 Thursday, November 6 @ 4pm Monday, November 10 Thursday, November 13 @ 4pm Monday, November 17

DBIC calendar