Intra-Campus Mail

Services Provided

Official inter-departmental correspondence is picked up and delivered once daily, primarily at central pickup and drop points within each building or complex. Intra-campus envelopes should be used for easy identification and mailing. The content of all intra-campus correspondence must concern College business between departments and/or personnel and/or students.

Any external mail to or from faculty and staff must be address to a specific building or street address.  If an HB is used, the mail will be delivered to Hinman and have to be redirected, with delay.

Mail Needing Postage

For mail that needs to have postage applied, each department should have on-hand a metering scan card which contains a unique barcode which represents the departments GL or PTAEO chart string.

This scan card should be included with any outgoing mail, and will be returned to the department after the charge is made.

If you do not have a scan card or need additional cards, please email Hinman.Mail.Center@dartmouth.edu.

Bulk Mailings

Process

Departments who wish to distribute a mass mailing should send the following to mail.delivery.services@dartmouth.edu at least 48 hours before desired distribution:

  • Account number
  • Department name
  • Contact information
  • Type of mailing

Charges

All mass mailings (over 10 pieces) are charged at an hourly rate.

Note:  It is most cost effective to ship non-letter business mass mailings through Federal Express, Dartmouth's preferred shipping vendor. Please refer to the Procure-to-Pay Guide on the Finance website.  In the Select Category field, select "Shipping & Freight". 

Policies

  • Mass mailings for undergraduate students (no return required) will be put into Hinman boxes on a 1st come/1st serve basis as time/personnel allows.
  • Mass mailings can only be done for college departments or associations affiliated with Dartmouth College.
  • Addressed mass mail must be a regular envelope or post card size and should be sorted by Hinman box number. If regular paper is used, the mailing must be folded. Post card mailings must be done on card stock.
    • If the mailing is not in Hinman box order, is of unusual size/shape or is not on card stock, there will be a $.05 per piece charge.
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