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DCARS Update Course Proposal Guide

 

Guides

• Faculty/Administrator Dashboard
• Chair Dashboard
• New Course Proposal
• Update Course Proposal
• Reinstate No Change (RNC) Proposal
• DCARS FAQ
• Course Approval Flow for DCARS - UG courses
• Undergraduate A&S/Graduate Cross-list Flowchart
• Course Information Tools

 

Faculty members or their proxy submit an “Update Course” proposal to modify details of an already approved and existing course. Updates to courses typically include a change in the course number, title, description, prerequisite(s), or which World Culture/Distributive requirement(s) it fulfills. Submit a “New Course” proposal to “recycle” an old course number rather than an “Update Course” proposal which drastically changes the course title, description, and other course details.

Step 1: Select "Update Course" from the DCARS dashboard.

Note: if you already began an “Update Course” proposal you saved earlier, click the title of that course under "My Proposals."

 

Step 2: Select the "Subject Code" from the drop down menu and type the "Course Number" of the course you want to update.

 

Step 3: Update course details

Course Details

• Department/Program
• Faculty Submitter
  • If you are a faculty member your name is automatically listed as the Faculty Submitter and this field is not displayed on this form. If you are a proxy select the name of the faculty member for whom you are submitting the course proposal.
• Term First Offered
• Subject Code
  • The subject code you entered in step 2 appears here and cannot be changed.
• Course Number
• Special Topic

 

 

Cross-List

The department/program that owns the course submits Update Course Proposals. Updates take effect in all department(s)/program(s) that offer the cross-listed course.

• The department/program that owns the cross-listed course:
  • Makes any updates to the cross-listed course
  • All updates flow to any other courses cross-listed with the owner’s course
  • An email notification goes to all departments/programs involved in the cross-listed course
• Any other department(s)/programs(s) that are part of a cross-listed course:
  • May remove themselves from the cross-listed course
  • An email notification goes to all departments/programs involved in the cross-listed course

 

 

Title and Description

• Transcript Course Title
  • Update the abbreviated title for the transcript, which has a limit of (27) characters.
• ORC/Catalog Course Title
  • Update the complete course title. This will be published in the ORC/Catalog and displayed on the Timetable.
• ORC/Catalog Course Description
  • NOTE: The COI recommends that course descriptions be limited to (75) words or fewer in length.

 

 

Prerequisites

• Enter prerequisite course information in this box ONLY if there are updated prerequisites otherwise leave blank.

 

 

World Culture and Distributives

• World Culture
• Distributives
  • NOTE: The INT distributive may be combined with any other distributive.

 

Step 4: Click the "Save" button at the bottom of the page to save the course information.

Step 5: Add course syllabus.

When you click "Add Syllabus,” a pop-up window appears to add the syllabus or other documents.

 

Step 6: Submit course to next stage

When the proposal is ready for submission, click “Send to Registrar Confirmer.” A pop-up window appears to add comments to your proposal. Comments display to other users on DCARS dashboards. Click “Send to Registrar Confirmer,” in the pop-up window to submit the proposal.

 

The following message appears at the top of the screen when you have submitted the course proposal successfully:

The course will progress to the next stage of review. See the DCARS Course Approval Flow for a detailed view of course approvals.