Items Requiring Approval

OnBase Payment Requests

OSP only needs to approve OnBase Payment Requests if we have not already approved a purchase requisition ($5,000 or more involving a PTA account) or an independent/contractor consultant agreement which involves a PTA account associated with the OnBase Payment Requests.

Consultant Payments

Each Consultant/Independent Contractor Agreement which is being paid on a PTA Account must be approved by OSP before being sent to Procurement Services, regardless of dollar amount.

If OSP approves the consultant/independent contractor agreement in the Contract Management System, OSP does not need to approve individual payment requests against this agreement.

(Please contact Procurement Services Department to find out the whole process for paying consultants and independent contractors)

Invoices

All purchase requisitions charging a PTA Account which are over $5,000 need to be approved by OSP. Once OSP approves the purchase requisition, there is no need for OSP to also approve invoices against the approved purchase requisition.

Spud Journals

With the exception of Service Center SPUD Journals involving PTA Accounts, all other Spud Journals need to be approved and processed by OSP.

Wage Transfer Form

All OnBase Wage Transfer Request Forms involving a PTA Account must be sent to the Office of Sponsored Projects for approval. All Wage Transfers need to be submitted within 90 days after the transaction(s) being moved has posted.

Cost Transfers

All OnBase Corrections, Journals, and Cost Transfer Request Forms involving a PTA Account must be submitted to the Office of Sponsored Projects for approval. All Cost Transfers need to be submitted within 90 days after the transaction(s) being moved has posted.

iExpense Forms

iExpense Forms do not require prior approval by the Office of Sponsored Projects.

Cash Advances

Cash advances do not require approval by the Office of Sponsored Projects.