F&A Job Shadow Program

This commitment is for only eight (8) hours over three (3) months. The schedule is flexible to allow participants the ability to coordinate the best days and times to make this a valuable and enjoyable experience, such as attending meetings or talking over lunch, coffee, or a walk. 

Job Shadow Tracks:

1. Reverse Job Shadowing:

• • In this track, leaders will have the opportunity to shadow subordinates or other teams, gaining valuable insights into the day-to-day challenges and tasks that team members face.
  • Leaders will listen, learn, and develop a deeper appreciation for the skills and expertise of their or other teams.
  • This fosters empathy, enhances leadership skills, and promotes a more inclusive and understanding work environment.

2. Cross-Functional Job Shadowing:

• • Employees from different departments shadow each other's roles, giving them a broader understanding of the organization's operations.
  • Participants will appreciate the interconnectedness of various functions within the organization.
  • Cross-functional shadowing helps break down silos, promote innovation, and encourage employees to think beyond their immediate responsibilities.

3. Mutual Job Shadowing:

• • In this track, colleagues at the same or similar organizational levels will take turns shadowing each other.
  • This mutual exchange of knowledge and experience will help team members develop a deeper respect for one another's expertise.
  • It will lead to better collaboration and teamwork, as well as the discovery of new ways to improve processes and work together effectively.

Program Benefits:

• Enhanced collaboration and communication among team members and departments.
• Improved leadership skills and empathy and understanding of other team members or departments.
• Expanded professional network, build connections, and deeper relationships with others.
• A holistic understanding of the organization's functions and how they relate to one another.
• Increased adaptability and readiness to take on different roles within the organization.
• A culture of continuous learning, innovation, and personal growth.

Who is eligible to participate?

Employees working in regular positions within any of the following areas are eligible to participate:

Finance (org chart)

• Accounts Payable
• Campus Billing and DartCard Services 
• Controller's Office
• Endowment Administration
• Financial Planning and Budget
• Financial Reporting
• Financial Systems & Services
• Institutional Accounting
• Inventory Operations
• Payroll
• Procurement Services
• Risk Management & Insurance

Finance Centers

• Administrative and Provost Finance Center
• Arts and Sciences Finance Center
• Geisel Finance Center

Human Resources (org chart)

• Benefits
• Compensation
• Employee and Labor Relations
• HR Information Systems
• HR Services
• Learning and Development
• Retirement
• Student Employment
• Talent Acquisitions
• Wellness

Integrity and Compliance

Internal Controls Services

Investment Office

Department of Safety and Security

Employee Requirements for Participation:

• Supervisor support and approval for participation
• Completion of application with supervisor's signature (may be approved via email)
• Completion of a program evaluation survey

Application Process:

• Complete the online Job Shadow Application. 
• A subcommittee from the Finance Leadership group will review submissions. Supervisors of both the Applicant and Mentor will be contacted for approval. 
• Once approved, Applicants, Mentors, and Supervisors will be notified of the program acceptance. 
• If you have questions, contact Yesh Lolla via email (Yeshwanth.Lolla@dartmouth.edu). 

Participating Departments:

The participating departments in the Finance and Administration division and participating Finance Centers are to be determined based on availability and interest. 

Program Administration:

• Applications are due by Friday, January 17, 2025 and the program runs February through May.
• For departmental shadow requests, the department directors and managers determine which of their employee(s) will be shadowed.

Summary:

The F&A Professional Development Job Shadow Program aims to create a more connected, empathetic, and innovative workplace. By incorporating reverse, cross-functional, and mutual job shadowing, we are committed to building a culture of continuous learning and collaboration that benefits our employees and Dartmouth. Together, we will unlock new potential and drive the success of our organization to greater heights.

Job Shadow Program Application