Pay and Reimburse Students
Salaries, wages, fellowship stipends to students, and payments for work performed by students are generally taxable and processed through Payroll. All other types of payments are submitted through either a Payment Request eForm or through a Student Prize and Award eForm and processed through Accounts Payable.
Contents
How to Pay Students
Student Payment Guidelines
Student Digital Payments FAQ
Student Digital Payments Instructions
How to Pay Students
| Activity | Payment Approach | Paperless Payment Options* | Paper Payment Option |
|---|---|---|---|
| Awards and Prizes (7003) | Student Prize & Award eForm | Student Digital Payment** or International Wire |
Pick-up Check |
| Business Expenses (on the College's behalf) |
Payment Request eForm, Business/Travel | Student Digital Payment** or International Wire |
Pick-up Check |
| Group Activities | Payment Request eForm, Business/Travel | Student Digital Payment** or International Wire |
Pick-up Check |
| Independent Work | Next Gen JobX & TimesheetX Student Employment System |
Payroll Direct Deposit or U.S. Bank Focus Card |
Payroll Check |
| Undergraduate Student Internships (7002) | Payment Request eForm, Other Payment |
Student Digital Payment** or International Wire |
Pick-up Check |
| Prizes from a Competition (7003) | Student Prize & Award eForm | Student Digital Payment** or International Wire |
Pick-up Check |
| Undergraduate Student Fellowships (7005) | Payment Request eForm, Other Payment |
Student Digital Payment** or International Wire |
Pick-up Check |
| Graduate Student Fellowship (7005) | General Request eForm HR/Payroll/Tax Reporting Submittal |
Payroll Direct Deposit or U.S. Bank Focus Card |
|
| Undergraduate Student Senior Thesis Research (7005) | Payment Request eForm, Other Payment |
Student Digital Payment** or International Wire |
Pick-up Check |
| Undergraduate Student Special Projects (7002/7005) | Payment Request eForm, Other Payment |
Student Digital Payment** or International Wire |
Pick-up Check |
| Undergraduate Student Study Abroad (7002/7005) | Payment Request eForm, Other Payment or Business/Travel |
Student Digital Payment** or International Wire |
Pick-up Check |
| Travel Expenses (on the College's behalf) |
Payment Request eForm, Business/Travel | Student Digital Payment** or International Wire |
Pick-up Check |
*Paperless payment options are the preferred method of payment.
**Student Digital Payments is the default payment method for all non-Payroll payments.
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