Tuition and Fee Refund Policy

REFUND POLICY

Tuition

Refunds for students who withdraw after tuition has been paid, but prior to registration and the first day of classes, will be 100% of tuition. After the beginning of classes, refunds will be calculated as follows: a refund of 100% for withdrawal during the first week of the term, a refund of 90% for withdrawal during the second week of the term, a refund of 75% for withdrawal during the third week of the term, a refund of 50% for withdrawal during the fourth week of the term, and a refund of 25% for withdrawal during the fifth week of the term. No refund will be made after the fifth week of the term. The term begins on the first day of classes; the first week is the first 7 days beginning with the first day of classes.

Meals

Students who withdraw in the first week of the term will receive 100% meal plan refund.  Students who withdraw in the second week will receive a 90% meal plan refund.  Meal plan refunds will be calculated on a pro rata basis for any student who withdraws voluntarily or who is dismissed from the College after the second week.

Residence Hall Room Rents

The policy for residence hall room rent is identical to the tuition refund policy: 100% before classes begin; 100% during the first week; 90% during the second week; 75% during the third week; 50% during the fourth week; and 25% during the fifth week. There is no refund after the fifth week. This policy applies to all dormitory rooms and to room rents in College-owned fraternities and organizations.

Other Charges

Charges for computing equipment and for Dartmouth Student Group Health Plan are non-refundable. Other miscellaneous fees and charges, including student activity fees will be refunded during the first two weeks according to the percentage listed above during this term. 

Adjustments to Dartmouth scholarship awards will be calculated by the Financial Aid Office based on the date of withdrawal and percentage of tuition refunded.

Adjustments to federal aid eligibility (Pell Grants, SEOG Grants, Federal Work-Study, Direct Loans, and PLUS Loans) will be calculated by the Financial Aid Office using the pro rata refund formula proscribed by federal regulation.  This applies to any student whose enrollment ends prior to the completion of 60% of the term.  Federal aid earned is based on a proration of the time enrolled.  For example, 1 of 10 weeks completed earns 10% of federal aid awarded.  The 90% of federal aid unearned would be returned.   

All necessary scholarship adjustments and return of federal funds are recorded to the student's account.  Any credit balance remaining after these adjustments are complete may be returned to the student or family. All requests for student account refunds shall be submitted in writing to Campus Billing and any balance due the student upon the making of such adjustments shall be paid to the student within 30 days.

For more information about financial aid adjustments related to withdrawal, please contact the Financial Aid Office.

In any instance where it is felt that individual circumstances may warrant exception to the Refund Policy, the student may appeal in writing to the Controller.