Student Time Reporting Corrections
Student Employees Responsibilities:
-Record hours worked accurately on the appropriate timesheet for your job.
-Record hours at the beginning and end of each shift.
-Record benefit time and/or comments on the timesheet if needed.
-Review the timesheet for accuracy before submitting it to your supervisor for approval.
-Submit the timesheet no later than Saturday at Midnight on the last day of the pay
period.
Corrections or changes to timesheets should be rare. If a correction to time reported or not reported in a previous pay period is needed, please refer to one of the following categories to that best fits your situation. Contact Dartmouth.Payroll@dartmouth.edu if you have any questions.
CORRECTIONS AFTER THE PAYROLL PROCESSING PERIOD
Corrections for work performed after March 19, 2023:
If a student employee discovers a mistake in their timesheet or needs to revise their hours for any reason, the student employee must complete the Request Timesheet Edit form. Payroll will reopen the prior TimesheetX timesheet for the student employee to enter the actual time worked and submit to the supervisor for approval.
Corrections for work performed before March 19, 2023:
If a student employee discovers a mistake in their timecard or needs to revise their hours for any reason, the employee must complete a Late or Revised Student Timecard (xlsx) to correct the student employee hours and pay. Refer to the correct Student Pay Period Schedule to confirm which two weeks are recorded and paid together.
You will need to download the form above, complete the information requested, print the timecard, and both the employee and the supervisor must sign it. Once complete, send the timecard to the Payroll Office at HB 6161. Should you have additional questions, please contact Payroll at (603) 646-2697, or by emailing Dartmouth.Payroll@dartmouth.edu.
Corrections for Graduated students or Ex-student employees who are no longer active
If a student is no longer enrolled at Dartmouth as an active student and discovers they neglected to submit to time worked while employed as a Student Employee or needs to revise their hours for any reason, the ex-student employee should complete the Ex-Student Employee Timecard (xlsx) to report or correct the student employee hours and pay. Refer to the correct Student Pay Period Schedule to confirm which two weeks are recorded and paid together.
You will need to download the form above, complete the information requested, print the timecard, and both the employee and the supervisor must sign it. Once complete, send the timecard to the Payroll Office at HB 6161. Should you have additional questions, please contact Payroll at (603) 646-2697, or by emailing Dartmouth.Payroll@dartmouth.edu.
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