Submitting Invoices
Dartmouth encourages invoices to be submitted centrally to invoice@dartmouth.edu to prevent delays in processing your payment.
Best Practices for Vendors submitting invoices
Submit invoices to invoice@dartmouth.edu
Each invoice should be a separate attachment. Multiple invoice attachments in a single email is ok.
Clearly identify:
- Business Name or D.B.A remittance must match the registered name within PaymentWorks
- Bill To: Dartmouth College (or Trustees of Dartmouth College)
- Invoice Number (each invoice should have a unique invoice number)
- Invoice Date
- Contract Number* (if available)
- PO Number* (if available)
- WO Number (if working with Campus Services or FO&M)
- Date or dates of when the goods and/or services were provided
- Description of goods and/or services provided
- Invoice Amount Due
- Department
- Department Contact
*Please do not combined multiple PO's or multiple contracts on a single invoice
Do not send:
- Multiple invoices within a single attachment
- Payment inquiries or correspondence
- Credit Card Receipts
- Solicitations, marketing and advertisements
Note: Invoice@dartmouth.edu is not a monitored email account. If you have questions regarding invoicing or past due payments, please reference the PaymentWorks Portal or contact accounts.payable@dartmouth.edu.
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